AHEAD: Association for Higher Education Access & Disability
Creating inclusive environments in education & employment for people with disabilities.

Text Size


OneNote (Office 365) for Note Taking

Cost: Free with Office 365 | Platforms: Office 365 is available for all platforms. 

Office 365 can be free in some Educational Organisations and Workplaces. If so, there is a tool available called ‘OneNote’ and is ideal for note taking. Bring your Laptop / Smartphone / Tablet to class or a meeting and record notes.

Most useful for: Keeping notes together in an organised manner and allows for media rich note taking to include images and audio recording. 

Its key features are: 

  • OneNote is a flexible digital Notebook that can be used in multiple way to stay organised. 

  • You can create multiple Notebooks on different topics. 

  • Within a OneNote notebook, you can take notes, type or write with a stylus, add drawings and photos, store links, and more. 

  • OneNote allows you to share notes or Notebooks with other people so you can collaborate online. 

  • You can also add images from your camera or online, record audio and places in your notes, add pdf attachments to your notes and draw. 

  • You can also Dictate your notes as seen in Word using the Dictation tool – this can be found in the ‘Home’ tab. 

  • You can have your notes read aloud using Immersive Reader in OneNote – this can be found in the ‘View’ tab. 

One Note - some of the features in this application like managing files, drawing and adding audio.

Our Top Tips: 

  • Explore the note taking possibilities with OneNote. Find a method of notetaking that is tailored to your needs. Be patient and take time to find a way that feels right for you. These is a mix of possibilities with writing, images and audio recording so it is worth discovering your preferred way to record notes.
  • If you find Notetaking a challenge then try supplementing your notes in OneNote, with images and audio recordings – please ensure you have permission to record audio and images in class. 

Demonstration of OneNote in Action 

Video source: Collaboration Coach YouTube channel 

Go to the Microsoft Website to learn more about OneNote> 

For more Advice:  

  • If you are a student in Higher Education, speak to your Assistive Technology Officer or Disability Officer /Learning Support Officer.  

  • If you are a Student in the FET/ETB then it may be possible to speak to an Educational Needs Coordinator, Learning Support Coordinator, Student Access Officer, Student Support Coordinator or a Disability Support Officer for more information about assistive technology.  

  • If you are an Employee and are interested in this technology then speak to your Disability Liaison Officer (public service) or your Line Manager to start the conversation.