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AHEAD: Association for Higher Education Access & Disability
AHEAD: Association for Higher Education Access & Disability

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Privacy Statement

The Association for Higher Education Access & Disability (AHEAD) regards the lawful and responsible treatment of personal information as of crucial importance and therefore ensures that this data is collected, processed, stored and disposed of with this in mind. To this end, AHEAD endorses the principles of Data Protection, and is in full compliance with the EU General Data Protection Regulation 2018.

This privacy notice provides information about the ways in which AHEAD collects, stores, shares or keeps personal information provided by members of the public and professionals who interact with us.

Using our website:

Our website www.ahead.ie has used cookies since 2017. The purpose of the cookies is solely to assist AHEAD in redesigning our website to ensure we provide relevant information in an easily accessible format and to provide a better experience for our users.  Please see below for our Cookie Policy. 

Search engine:

The search facility on our website is an internal search function and only returns information that appears on the website.

Mailing List Sign-up:

When users sign up to the AHEAD mailing list, they will receive a weekly email update from AHEAD detailing latest news and events from us and some links to interest news and events which we have highlighted on our social media channels.

All users on this list have given consent to be contacted by AHEAD for these purposes and can unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of each email or by contacting AHEAD directly with your request.

We do not share data collected for this list with third parties except when necessary to process it and where 3rd parties are required to process the data (e.g. mailchimp email service), we ensure that those 3rd parties are in full compliance with the Data Protection Regulation and that they agree to only use the data to send you the weekly email from AHEAD.

WAMWorks Database registration:

When graduates sign up to our WAMWorks database to receive updates about GetAHEAD initiatives and WAM placements, we collect information about them, including some sensitive data about their category of disability and potential supports that they may require for interview, should they be called.

Members of the WAMworks database may also be asked to provide CVs, cover letters or application forms when applying for a particular WAM placement.

AHEAD regards the lawful and responsible treatment as of paramount importance. Information provided on this form will be utilised in the following ways:

  • To administrate and facilitate WAM work placement applications in a smooth manner;
  • Where information is provided in relation to reasonable accommodations at interview, this information will be passed on to the relevant employers in order to provide the necessary supports at interview;
  • Some elements of data provided may be used, in aggregated and anonymous form, for research/statistical purposes in order to inform our funders and other interested parties of WAM’s achievements and progress.

We have taken appropriate measures to ensure that the data on the WAMworks database is secure including implementing local file encryption, applying an SSL certificate to our website, implementing increased web server protection so that your data is very secure, implementing a staff code of practice around data protection to ensure appropriate use of passwords and mobile devices,  and ensuring that 3rd party services and organisations we have to interact with to adequately perform the recruitment and selection process for WAM are in full compliance with the General Data Protection Regulation.

Calling our Information Line:

If you call our information line with a query, we do not audio record telephone calls. We do keep an encrypted soft copy log of key query information (name, email address, query category and query summary (anonymous)) but the name and email identifiers are removed as soon as the query status has been marked complete. Please note that a query’s status is only moved to complete upon final correspondence regarding the matter.

In some cases handwritten notes about a query are taken during phone calls regarding the query. All notebooks are kept in a locked cabinet when not in use and are destroyed on a yearly basis.

Emailing us:

 Any emails sent to us are recorded and forwarded to the relevant individual in our organisation. The sender’s email address will remain visible to all staff tasked with dealing with the query. Please be aware that it is the sender’s responsibility to ensure that the content of their emails is within the bounds of the law. Unsolicited material of a criminal nature will be reported to the relevant authorities and blocked. We have taken IT measures to ensure that our email/pc security is of a high standard and have introduced a data protection code of practice to promote secure staff practices around passwords and use of mobile devices.

Data Breach Notification:

In the unlikely event of a Data Breach, AHEAD will notify data subjects affected by the breach and the Data Protection Commissioner within 72 hours of us learning of the breach in line with the General Data Protection Regulation.

Data Subject Request:

Under the General Data Protection Regulation, individuals can request a copy of all data stored on them by AHEAD. You can make a Data Subject Request to ahead by contacting ahead@ahead.ie with your name, email address and any other useful information which may (how you’ve interacted with us e.g. if you were on the WAMworks database, if you applied for the WAM Programme, if you are on our mailing list etc.).

In the event of a Data Subject Request, AHEAD will endeavour to provide you the material within 30 days.

Changes to our Privacy Statement:

This is a live document, which is reviewed periodically and sometimes updated. This policy was last updated in May 2018.

How to contact us:

If you require further information regarding our Privacy Statement, you can contact us at ahead@ahead.ie or write to us at: AHEAD, East Hall, UCD, Carysfort Avenue, Blackrock, Co. Dublin.

Cookie Statement

Updated 1st April, 2018.

Our website www.ahead.ie has used cookies since 2017. The purpose of the cookies is solely to assist AHEAD in redesigning our website to ensure we provide relevant information in an easily accessible format and to provide a better experience for our users.

What is a cookie?

A cookie is a small piece of data that may be stored on your computer or mobile device. It allows a website “remember” your actions or preferences over a length of time.

Cookies broadly fall into 2 categories:

  • Session cookies
  • Persistent cookies

Session cookies are generally used for security reasons and to reallocate server resources once a visitor has left the website. These will expire automatically several hours after the last user-input or page request has been made by the visitor, and/or the visitor's web browser has been fully closed.

Persistent cookies are usually set to last a lot longer than session cookies, and are used to remember visitor preferences for their next visit, and to track page visits for analytics purposes and improving the website for future visitors.

Further information on cookies can be found at http://ec.europa.eu/ipg/basics/legal/cookies/index_en.htm

How are cookies used on this website?

This website uses 4 different types of cookies:

  • Server session cookies (session)
  • Login cookies (persistent)
  • Analytics cookies (persistent)
  • Helper cookies (persistent)

Server session cookies are used for security and the efficient allocation of website resources, improving website response and load times.

Login cookies are used as part of the process of validating a user's login credentials for certain protected parts of the website.

Analytics cookies are used to track specific page visits and to both directly and indirectly improve future website visitors' experiences.

Helper cookies are used to facilitate common visitor interactions such as remembering a previous choice so that it does not need to be remade, sharing webpage content and links on social media or to bookmark a webpage for future reference.

All Cookies used on this website

 

Name

 

 

Type

 

Category

 

Expiry

 

Description

__utma

Analytics

Persistent

2 years

This cookie is set by the Google Analytics service which enables website owners to track visitor behaviour and measure site performance. It is used to calculate new and returning visitor statistics. The cookie is updated every time data is sent to Google Analytics.

__utmb

Analytics

Persistent

30 minutes

Google Analytics. This cookie determines new sessions and visits and expires after 30 minutes. The cookie is updated every time data is sent to Google Analytics. Any activity by a user within the 30 minute life span will count as a single visit, even if the user leaves and then returns to the site. A return after 30 minutes will count as a new visit

__utmc

Analytics

Persistent

30 minutes

Google Analytics. This cookie performs the same function as __utmb (listed above) but provides legacy compatibility with older versions of GA.

__utmt

Analytics

Persistent

10 minutes

Google Analytics. This cookie is used to throttle request rates for requested services, thereby limiting the collection of data on high traffic sites.

__utmz

Analytics

Persistent

6 months

Google Analytics. This cookie identifies the source of traffic to the site - so Google Analytics can tell site owners where visitors came from when arriving on the site.

authFrontEnd

Login

Persistent

1 day

This cookie is used as part of the login process to allow users to access protected parts of the website

__atuvc

Helper

Persistent

1 year (approx)

This cookie is associated with the AddThis social sharing widget which is commonly embedded in websites to enable visitors to share content with a range of networking and sharing platforms. It stores an updated page share count.

__atuvs

Helper

Persistent

1 hour

This cookie is associated with the AddThis social sharing widget which is commonly embedded in websites to enable visitors to share content with a range of networking and sharing platforms.

mysheetColor

Helper

Persistent

1 month

This cookie is used to remember the background colour for the website last selected by the user.

mysheetSize

Helper

Persistent

1 month

This cookie is used to remember the text size for the website last selected by the user.

PHPSESSID

Server session

Session

End of visitor session

This cookie is connected with server resource-allocation and session security.

tcaccept

Helper

Persistent

1 year

This cookie is used to denote the visitor has read, acknowledged and agreed to this website's Privacy Policy and will not be asked to reconfirm same until the cookie expires.

 

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the site (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.

Google may transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purpose set out above.

You can also opt out of Google Analytics tracking by using this browser plugin.

Third Party Plugins

This website uses third party plugins from organisations such as Facebook and Twitter in the form of embedded newsfeeds and social sharing buttons. These can often use cookies to track users to allow easy sharing of pages, for example, or to show the 'follow' button on the twitter news feed if you have not yet followed us.

Cookie Warning Notice

The cookie warning notice on the top of the website also uses cookies to record your preferences. When you click to remove the notice, the cookie 'remembers' this for a period of time and so the notice will not reappear until the time has elapsed, or until you delete the cookie.

Managing Cookies

You can manage cookies that websites put on your computer by changing some settings in your browser. More information on this is available on the links below.

  1. Manage Cookies with Chrome
  2. Manage Cookies with Firefox
  3. Manage Cookies with Internet Explorer
  4. Manage Cookies with Safari

Please Note:

No personal/sensitive or financial details are stored in cookies.

Continuing use of this website confirms the visitor's tacit agreement, and acknowledgment of this information.

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