AHEAD: Association for Higher Education Access & Disability
Creating inclusive environments in education & employment for people with disabilities.


Digital Accessibility Webinar Series

#7 - Converting PowerPoint into Captioned video and uploading to YouTube.

Converting your PowerPoint into video and uploading to YouTube.

In the last Accessibility Webinar, the attendees chose the topic of converting PowerPoint into a video so this session will cover this and as well as how to upload the video to YouTube and its benefits.

Who is this session aimed at?

This option is useful to Educators, Managers, Students and all types of Staff as there are many benefits using video to impart information.

More information and the video from the webinar

Context and Rationale.

This option is particularly useful as we face teaching and working online so the medium of video may grow. We will also add how to upload the Video to YouTube. As PowerPoint is ubiquitous, converting your presentation into a video is another way for your audience to view the content.

Description of Session

This online session, facilitated via Zoom, will be a live demonstration to the steps needed to prepare your presentation then convert it into video, with accessibility in mind, and then how to upload it to YouTube for the possibility of creating a transcript from the video.

  • Making sure your PowerPoint is ready.

  • Exploring the video settings in PowerPoint.

  • Recording options.

  • Saving your video.

  • Upload you video to YouTube.

  • Settings on your YouTube video.

  • Benefits of uploading your Video.

  • What are Closed Captions?

  • Automatic vs manual closed captions – differences between both.

  • Different methods of editing closed Captions.

  • How to download the Closed Captions – this creates a transcript of your video.

  • Why is a Transcript useful?

Resources Update

#6 Creating and Delivering Accessible PowerPoint Presentations Webinar

Introduction into Accessibility in PowerPoint

Who is this session aimed at?

Like me, you may have been using PowerPoint for many years (too many to say). Well, if you are an Educator in tertiary education, an Administrator, Employer or Student then you may be using PowerPoint a lot or a little. If so, then this webinar is for you.

More information and the video here:

Context and Rationale.

We are living in a world where diversity is the norm. This diversity means that we need to successfully communicate to people so making your PowerPoint accessible allows all types of people connect with your content. Accessibility can inform how the written information is displayed, how images have descriptive information and much more. In short accessibility helps everyone including people with disabilities.

Description of Session

This introduction online session, facilitated via Zoom, will be a live demonstration of addressing accessibility issues in PowerPoint so it is accessible to all including students, staff, employers with disabilities; helping to embed inclusive practice and UDL (Universal Design for Learning).

This 45-minute session will demonstrate basic accessibility solutions including:

  • Good and bad font styles - enhancing readability.

  • Structuring your slide – why it’s important

  • The Master Slide

  • Headings – what they are and how to use them

  • The beauty of bullet points

  • Using colour contrast

  • What is Alt text?

  • Adding hyperlinks

  • The Accessibility Checker

Other aspects of presenting slides involve not overloading your slides, offering different and frequent ways for students to engage in the session with you/each other, offering recording of the session for re-watch, providing slides in advance, ensuring the part where you talk at the students is not too long and is broken up where possible. All these considerations along with an accessible PowerPoint make the presentation experience more accessible for students.

Download the Presentation

View the Webinar Video

#5 - Creating Accessible Word Documents Webinar

Who is this session aimed at?

If you are working in HE, FET or an Employer and are new to accessibility and have never made a Word document accessible then this session is for you.

More information and a video from the Webinar:

Context and Rationale.

In light of the recent events teaching and working effectively online has never become so important so making accessible documents is a skill that can help you.

Creating accessible word documents allows users to convert or manipulate the information displayed into the most accessible format for their needs. For example, to navigate and read a document using voice output software or convert text into an MP3 file. These accessibility practices can support people with a range of disabilities and literacy needs, including students for whom English is second language.

Description of Session

This online session, facilitated via Zoom, is aimed at teaching and general staff working in tertiary education and employment interested in making easy changes to Word documents so that they are as accessible to all people with disabilities; helping to embed inclusive practice and UDL (Universal Design for Learning) in education and the workplace.

This 45-minute session will demonstrate basic accessibility solutions including:

  • Good and bad font styles - enhancing readability.
  • Structuring your document – why it’s important
  • Headings – what they are and how to use them
  • How to easily create a contents page
  • The beauty of bullet points
  • Using colour contrast
  • What is Alt text? Exploring the 3 types of Alt text for images/photographs.
  • Adding hyperlinks into a document
  • The Accessibility Checker

Proposed Time and Date of session

Tuesday the 5th of May at 2.30pm IST

Apply these Accessibility Tips to the Word Document.

Download this inaccessible Word document and view the video below to make the document accessible.

Word Document from the session

PowerPoint from the session

#4 – Special Covid Response Webinar - Moving Inclusively to Online Assessment and Teaching

When: 14:30-16:00, Apr 9th 2020 – of interest to teaching staff in Higher Education and FET, disability/access officers, SEN teachers, students with disabilities.

About this Webinar and a recording of the Session

This webinar will explore the challenges for students and educators as we try to consider equity and accessibility in our move to online assessment and teaching and discuss solutions to some common issues raised.

It will feature a range of contributor voices including student representation, the view from the disability office, teaching and learning expertise and contribution from an accessibility.

The aim will be to provide some answers to the following questions:

  • What are the real world challenges presented for students, including those with disabilities, in participating in online learning and undertaking assessments?
  • What are the major concerns for disability and access officers in ensuring access and equity for students with disabilities?
  • How can we provide pedagogical solutions to some of the challenges faced by the sector in moving online equitably and ensure both flexibility and integrity?
  • What practical tips can educators take on board to ensure their assessment and teaching is accessible and equitable?

Confirmed Contributors:

Meghan Reilly (Union of Students in Ireland)

Courtney McGrath (TCD Student's Union)

Laura Coleman (Disability Officer, Cork Institute of Technology)

Declan Treanor (Disability Service Director, Trinity College Dublin)

Mark Glynn (Head of the Teaching Enhancement Unit, DCU)

Gavin Hendrick (Learning Technology Services)

This is the video of the webinar with closed captions.

About this Webinar Series

With the new EU Web Accessibility Directive coming down the track, this AHEAD member only webinar series will examine different areas of digital accessibility colleges need support and advice on, with the aim of giving college staff working in different roles across campus the information and skills to needed to improve the accessibility of the digital environment our students learn in – including everything from books, to the main web infrastructure to the documents shared everyday by teaching staff.

This webinar series is usually only available to staff in colleges/institutions who are members of AHEAD (includes colleges whose ETB are members) but as part of our Covid 19 response, we are opening #4 up free of charge to the sector. To see an updated list of AHEAD members, please click here.

To see the costs and benefits of AHEAD Membership, click here »

Archived Webinars

Archived webinars are only available to AHEAD members. Please contact us for access.

#1 – Digital Accessibility and the ePub Revolution

Donal Rice, Senior ICT Advisor, Centre for Excellence in Universal Design (CEUD)

Richard Orme, Chief Executive Officer, DAISY Consortium

When: 14:30-15:30, Nov 28th 2019 – staff working in AHEAD Members Institutions Only (Most HEIs and Colleges in many ETB regions)

Aimed at: staff working in library services, assistive technology, disability support, teaching and learning or related fields.

About this Webinar

In this webinar, Donal Rice will explore the legislative responsibilities of education providers regarding digital accessibility and introduce the EU Web Accessibility Directive which is currently awaiting transposition into Irish Law.

Richard Orme of the DAISY consortium will then examine importance of reading in modern learning and show how modern technology has changed the way our students interact with textbooks. He will then discuss the evolution of the eBook and how ePubs offer huge opportunities to provide all of our learners – not just those with print disabilities - with flexible, accessible and dynamic reading experiences. Lastly Richard will take a look at what colleges can begin to do to improve the provision of digital, accessible reading materials on their campus.

#2 - Modern Digital Reading – Flexible and Accessible

Richard Orme, Chief Executive Officer, DAISY Consortium

James Northridge, UrAbility

When: 14:30 – 15:30, Jan 30th 2020 – staff working in AHEAD Members Institutions Only (Most HEIs and Colleges in many ETB regions)

Aimed at: staff working in library services, assistive technology, disability support, student services, learning support, teaching staff or related fields.

About this Webinar

In Webinar #1 of AHEAD’s Digital Accessibility series, we looked at the evolution of digital publishing and it’s potential to revolutionise the reading experience for our learners. This follow-on webinar will ask the question – what does modern digital reading actually look like in practice and how does it support a learner’s ability to read, navigate and comprehend their course materials.

Richard Orme will provide an in-depth demonstration of the possibilities offered to learners when well-designed digital books meet accessible platforms and technologies.

James Northridge will look back on his experience of being a student with dyslexia at university and give insight into how digital reading was an enabling game changer for him.

#3 – Web Accessibility Statements - using a legal requirement as a lever for cultural change

Alistair McNaught, Accessibility Consultant

Dr Abi James, AbilityNet

When: 14:30-15:30, Feb 20th 2020 – staff working in AHEAD Members Institutions Only (Most HEIs and Colleges in many ETB regions)

Aimed at: staff working in IT services, web design, disability support, student services, or related fields.

About this Webinar

The EU Web Accessibility Directive (currently awaiting transposition into Irish Law) has two key tenets: (i) your online content will be required to meet accessibility standards and (ii) the extent to which you succeed or fail will need to be communicated in a transparent way via an Accessibility Statement. This applies to all publicly funded bodies and to any of their digital systems accessed through a browser. It includes websites, VLEs, library systems, Intranets, Apps etc.

Alistair McNaught and Abi James have significant experience supporting UK institutions in:

  • Understanding how to move towards technical compliance.
  • Using the legislation as an opportunity for institution-wide culture change,

In this webinar, Alistair and Abi introduce the scope of the directive and explore what a good Accessibility Statement looks like. They will demonstrate how a good Accessibility Statement can be used strategically as a planning and prioritising tool to change institutional practice around digital accessibility.

Additionally, they will share their experience of common accessibility fails they’ve come across in their work with UK institutions and provide participants with a host of self-check accessibility materials aimed a range of different stakeholders with differing skill levels.

Coming Later in 2020

Later in Autumn 2020, we'll be announcing details of further Member's Webinars aimed at staff who deal with students every day.

To be kept updated via a weekly email about future webinars and other AHEAD news and events, sign up to the AHEAD mailing list that can be found on the AHEAD homepage.

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Creating Inclusive Environments in Education and Employment for People with Disabilities

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